Case Study 12 - Fund Administration
Client Profile
In Florida, a large investment firm managing over $100 billion in assets faced challenges with timely and accurate fund administration. Firm need for accurate and timely financial processing, critical for satisfying both auditors and investors. In response, our tailored solution streamlined their fund administration processes, ensuring precision, efficiency, and transparency throughout.
Overview
SCOPE OF WORK
Our scope encompasses Treasury Functions, Fund Accounting Operations, Financial Reporting, and Investor Reporting. Our objectives include optimizing cash management, streamlining operations, ensuring consistent reporting, and delivering timely reporting to investors, fostering efficiency and transparency.
CHALLENGES
- Complex Structure: Managing funds and reporting runs smoothly in complicated organizations.
- Enhancing Operational Efficiency: Fund administration involves multiple operational processes, including reconciliation, NAV calculation, Waterfall distribution, and investor servicing etc. Streamlining these processes to minimize errors, reduce costs, and improve efficiency is crucial for maintaining competitiveness and profitability.
- Accurate Financial Reporting: Real estate investments require careful financial reporting, including fund finances and investor reports, ensuring accuracy and compliance.
SOLUTION
- Streamlined Transition Planning: Following a thorough review of financials and job descriptions, we have devised a comprehensive transition plan and created a calendar to systematically map all the activities within the designated timeline.
- Process Optimization: Through the refinement of workflows, removal of redundant tasks, and incorporation of industry best practices, we enhance operational efficiency and minimize turnaround times.
- Strategic Resource Allocation: We have started with Staff Accountant and Senior fund Analyst for vintage fund, by harnessing our expertise and scalable resources, Firm focus shifted from handling day-to-day fund accounting and reporting duties to core fund activities.
- Second Level Review: Implemented an additional layer of quality control to detect errors early on before submission to the client.
EXISTING SET-UP AND OHI ROLE
Existing Set-Up
- Complex organizational structure.
- Extensive assets under management ($100+ billion).
OHI Role
- Managed Treasury Functions, Fund Accounting Operations, Financial Reporting, and Investor Reporting.
- Specialized expertise in real estate fund accounting.
Results
1
Efficient Resource Utilization: We ensured accurate financial reports for real estate funds. By managing resources efficiently, we allocated them according to the client's needs, boosting operational efficiency. This enables investment firms to focus resources on core activities effectively.
2
Streamlined Operations and Reduced Turnaround Time: Implemented process optimization initiatives to enhance productivity and client satisfaction.
3
Efficient Financial Preparation Leads to increase in portfolio: Through accurate and timely financial preparation, the client has swiftly added active funds within just three months.
If you are interested in knowing more about how OHI can help your organization, reach out for a customized cost-benefit analysis tailored to your needs.
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